With custom fields, you can obtain additional information from your event donors.

To create a custom field for your auction donation form, navigate to your your auction form control panel and select Custom Fields within Donation Setup.

Next, select the Add New Field button. This displays the custom field creation interface.

First, enter a Field Label. This is the name given to the custom field you want to add to the auction donation form.

Next, enter the Reporting Label. This is the name that will appear in place of the Field Label as the column header for exported CSV files and in reporting.

Next, select the Field Type from the drop-down menu.

You can choose to insert a text box where registrants can type in an answer to a question. When this is selected, a field appears that allows you to place a character limit on the text box. You can mark this as required, not required, or required for donations above a certain amount.

Instead of a text box, you can elect to insert a Text Area to create a larger version of a text box. This is good for when registrants are going to need multiple lines to reply to a custom field question. When you select Text Area, you’ll also see the option to limit the maximum characters of the response.

Select the checkbox option if you want this custom field to be required to complete the form.

The last option is Dropdown. This allows you to offer donors a choice of several options in a drop-down menu. The default number of options is three.

If you wish to add additional options, click the Add Option button to the right above the first option.

To remove an option select the Remove Option Button, the red X, to the right of the option.

To reorganize your options, click the image of three lines to the left of the Option you want to move. Then drag the option up or down to reorder the choices.

Once you’ve configured the custom field type, choose if you'd like to display this field for online, offline, or both types of donors.

When your settings for the custom field are set, click Add New Field to save changes. If you don’t need this custom field or don’t want to save changes, select Cancel to be returned to the Donation Custom Fields menu.

Your saved custom fields will appear in the main Donation Custom Fields table. The name and some details of the field are shared.

You can edit or delete a custom field at any time from the main Donation Custom Fields listing.

A Note on Field Security

When creating a custom field, make sure you’re not asking for sensitive information, such as credit card numbers, Social Security numbers, Tax Payer IDs, protected health data, and so on.

Custom fields are not set up to securely collect and store sensitive data, and using them in this way is a violation of Qgiv’s Terms of Service. If you attempt to set up a custom field to collect sensitive information, you may see an error message that prevents the field’s creation.